CampusGroups

CCEL Van Reservation Request Form

Please complete the following form to request a Center for Civic Engagement and Learning (CCEL) van reservation.Groups requesting to reserve a CCEL van must have at least one CCEL certified driver per van and requests should be submitted at least three business days in advance of your requested date to allow adequate time for processing.

Check out CCEL's website for more information about the CCEL van driver certification, van use policies and usage rates. At this time, CCEL has three minivans. CCEL vans should be used by groups, not for independent trips. CCEL vans are not permitted to transport non-CWRU participants (e.g., service site clients or program youth). CCEL vans may not be used for trips over 150 miles round trip or for trips outside of the United States. All drivers and passengers must wear masks covering nose and mouth the entire time they are in the vans.

CCEL van reservation requests are not confirmed until you receive an email confirmation from a CCEL staff member.
Please email commservice@case.edu or call 216-368-6960 if you have any questions.

Name of person submitting reservation request *

Email of person submitting reservation request *

Cell phone of person submitting van reservation request *

Name of student group, campus department, class, or other organization that will be using the van *

What is your anticipated mileage for this reservation? *

Under 50 miles roundtrip

Over 50 miles roundtrip

Please note that roundtrip mileage begins accruing when the group starts their trip in the CWRU parking garage and ends when the group returns the the garage; all travel during that time is included in total roundtrip mileage. In the event that actual mileage is different from anticipated mileage, the group’s van use rate will be updated to reflect that change.

The cost of gas is not included in the van reservation fee for groups using the CCEL van for a trip that is over 50 miles roundtrip. *

My group agrees to refuel the van and return it with the same level of gas as when we checked it out

Not applicable to my group

What day would you like to make a van reservation? *

What time would you like to start using the van(s)? *

Please note that CCEL vans are not permitted to be driven between midnight and 6 a.m.

What time would you return the van to the garage? *

Please note that CCEL vans are not permitted to be driven between midnight and 6 a.m.

How many vans are you requesting to use? *

How many people, including driver(s), do you expect to transport for this reservation? *

Would you pick up van keys at the start time of your reservation, or do you need to make another arrangements? Please describe below. *

Please note that it is preferred that van keys be picked up and dropped off from the CCEL office, Monday through Friday from 9 a.m. to 5 p.m. Other arrangements can be made after reservation is confirmed.

What are the exact location(s) where you will be taking the CCEL van? *

Include addresses if possible

Describe the purpose of your trip(s). *

Please list the name of your CCEL certified driver(s) who will be driving the van. *

If the driver changes prior to van use, please notify CCEL staff in advance of picking up the keys.

Student organizations must go through the appropriate risk management planning through the Student Activities and Leadership Office (SAL) or other relevant department (e.g. Athletics, Residence Life) *

My student organization agrees to engage in risk management planning through the SAL office or other relevant department.

Not applicable to my group (faculty or staff led)

If you are a student organization, contact Colleen Barker Williamson (crb3@case.edu) for more information about risk planning.

Trips that are related to civic engagement (direct service, advocacy, philanthropy, or political engagement) are eligible for a discounted van rate. If you feel that your trip relates to civic engagement, please explain how. *

What is the speedtype that should be charged for this van reservation? *

If you are a student group, your treasurer should know your speedtype as it is managed by UDC or USG.

CCEL Van Reservation Policy

I understand that my reservation is not final until approved and confirmed by CCEL.
I understand that once my CCEL van reservation is approved and confirmed by CCEL, I may only use the van for the duration of the confirmed reservation time. The van may not be checked out before the confirmed reservation time, and the van must be returned to the parking garage (Lot 29) by the return time specified on the reservation.
I understand that van reservations cancellations must be made as soon as possible, but at least 48 hours in advance. If cancellations are made less than 48 hours in advance, the group or individual will be assessed the full amount of their van reservation.
I understand that exceptions to the cancellation policy are made if the driver feels uncomfortable or unsafe driving the CCEL van due to weather, environmental, or medical situations. In that case, the driver should not drive the CCEL van, and the reservation can be canceled at any time with no fees or penalties.
I understand that the CCEL vans must be used in accordance to the CCEL van certification and use policies.
I understand that in the event that CCEL is charged fees for traffic/parking violations or a deductible for repair from any damage to the van during use, I will be responsible for the costs and will be ineligible to use the van again until the costs are paid.
I understand in the case of an accident, I will follow the “Automobile Incidents Procedures” (located in Van Use packet found online here) that I have downloaded and read.
I understand the van key should be returned to the CCEL office upon completion of a trip. Failure to do so will result in a fee to replace the key and/or ineligibility for van use until the fee is paid or items are returned.
I understand certified drivers must contact CCEL staff immediately should they, the certified driver, experience any changes or events that impact their eligibility to drive a CCEL van.

I understand and agree to the above slated terms and conditions of my CCEL van reservation: *

I understand and agree to the terms and conditions of my CCEL van reservation