Deadlines and Duties
Timeline of deadlines and important dates (see slide 64 from orientation)
September 5th 1-4pm Orientation and Treasurer Workshop Strosacker Auditorium presentation
September 20th 5-8pm World Expo Thwing Ballroom
To make up attendance, see here.
Duties of a UDC club to UDC
Attend all DLRs/Orientation
Attend Workshops (Treasurer and Mass Funding)
Keep up with Fresh Fridays if utilizing the storage room
Must have 1 representative in a committee
ATTENDANCE POLICY Fall 2026:
UDC Exec (udc-exec@case.edu) must be made aware of any absences 48 hours in advance so we can excuse them. Excused absences means documentation of prior events scheduled that you cannot miss. If you miss one without excusal given prior, you have the opportunity to make it up by doing volunteering within the community (link to some available opportunities). Two representatives will have to volunteer and send in documentation/photos stating that they have done some sort of volunteering that UDC exec has approved, so we can excuse the absence. Only one absence can be excused through volunteering. After that, there are financial consequences. If you do not reach out and try to get excusal at all even after the event, there are financial consequences.
ONE person can only represent ONE organization at DLRs, not multiple.
Important Resources + Fresh Fridays
Resources:
Fresh Fridays:
Must submit a form on 9/25, 10/30, and 12/4
Two strikes = revoked access (includes missed checks).
9/25 form
No paper products (plates, cups, napkins, silverware) may be stored. Requests for exemptions must go to Michelle Hashem. Violations = strikes.
Sparta Center requests now require double verification by Michelle. Submit at least 1 week in advance. Requests for items already stocked in the storage room will be denied.
This policy does not apply to large Sparta Center rentals (games, coolers, etc.).
Storage Space: Label EVERYTHING in your area with your club name. Do not place items in unassigned shelves.
If interested in gaining a space, email Michelle Hashem (mnh66) every persons 1. first and last name, 2. case id and 3. 7 digit student id
Sparta Center request form is here.
Sparta Center webpage is here.
Finance (Who to contact), Forms, Co-sponsorship and Rolling funding updates, +GCal/GChat/Newsletter Submissions
Who to reach out to if you have questions:
VP of Finance (Medha): mxk1557@case.edu
Update SOPs, Finance Handbook, audit workbook, and finance calendar
Finalize Mass Funding timeline and internal budget documents
Develop and lead finance onboarding and training
Hold weekly check-ins and verify CampusGroups readiness
Treasurer 1: To be elected 9/5
T&Es, CDEP Approvals, CDEP Applications, Increases
(75% Emails): DLR
Treasurer 2 (Ethan Liu, exl641):
Recruit and prepare the Finance Committee
Update committee expectations, applications, rubrics, and meeting templates
Lead Finance Committee training
Serve as the CampusGroups resource for committee workflows
Treasurer 3 (Vibha Sriram, vxs570):
Update T&E and CDEP guides
Create processing checklists, FAQs, and best practices
Serve as the CampusGroups resource for transaction processing and approvals
The UDC Newsletter goes out every Sunday here is the form for submissions.
Join our DLR Google Chat! To join please go to Gmail > Chat > Spaces > Browse Spaces > Search "udc dlr" and you should be able to join.
Google calendar link to join
Mass Funding Timeline + Workshop Recording
Mass Funding Deadline: mid-November for Spring '27
